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Events

Events Q&A

What kind of events can I submit?

WSU or WSU-sponsored events only; events people can attend in-person or online.

What kind of events do you recommend submitting?

  • Events that are relevant and accessible to a broad audience of campus visitors, faculty/staff and students.
  • Events that bring people together, not deadline-type calendar items.
  • Priority events that align with your department goals and the WSU mission.

What is the recommended word-count and format for the submission form?

  • Title: Max. 10 words. Do not include the date in the headline. More details such as dept., location, or date can be included in the description
  • Excerpt: 25-50 words. An excerpt will appear as a preview in the event feed and on the events home page if your event is featured.
  • Description: 150 words. If you need to provide additional information, include a link.
    • A description is the additional info you will see when you click on an event.
    • Do not use headlines in the description. Use the paragraph text option.
  • Keep in mind when putting together your text that the audience for this calendar is systemwide. You will want to spell out acronyms the first time they appear.
  • Be sure to follow University Web Accessibility Policies.
  • Please do not upload PDFs.
  • Please feel free to upload a photo. Be sure to include alternative text that meets University Web Accessibility Policies.

How do the taxonomies work? Why do I need them? How many do I need to use?

Using taxonomy terms will help people find your event and increase the likelihood it will show up in a search. For each box input (Types, University Categories, University Location, or University Organization), include at least one selection. Please select only the University Organization that is affiliated with your event.

How can I pull in events from the event calendar to my website or vice versa?

You can feed events from the Events site to your own website based on the selections you make in the taxonomies (Type, University Category, University Location, or University Location).

For example, the School of Music selects the University Organization: “School of Music.” This allows them to pull events marked “School of Music” into their website. They could also create a tag, such as “Faculty Artist Series”, that would pull in only events to their calendar that are tagged as “Faculty Artist Series”.

I don’t see my venue, what should I do?

Please fill out the Contact Us form to let us know about the missing campus location. In the meantime, we recommend adding the venue information to the “Notes” field in the “Location” box.

How do I add a room number?

You can include the room number in the “Notes” field in the “Location” box.

Can I cut and paste my event details from a Word Document or web page into the event submission?

The best option is to enter the content directly into the event submission form. If you want to draft your content, avoid formatting issues by using a simple text editor, such as Notepad.

How long does it take to review an event?

The Events coordinator checks submissions every day. However, we recommend submitting the event at least a week to two weeks in advance. The earlier the better.

How can I edit my event once it has been approved?

You can edit any event that you have submitted – just be aware that approved events will be unpublished once edited, and will go through a second review.

How do I submit a recurring event?

Currently, if a user has a recurring event, it will need to be submitted as multiple times. If the event is something like an exhibition, set the start and end dates to span the entire length of the event.

How many admins can our unit have to submit events?

Anyone with a WSU account can submit an event. The person submitting an event does not need to be the event contact. A place for an event contact is included on the form.

Can I use a CSV/Excel document to import my events?

No, the events site has no support for such a feature at this time.

Can I upload a photo?

Yes, please upload a photo. Upload an image with a 3:2 ratio and 72dpi minimum. Be sure to include alternative text that meets University Web Accessibility standards. We also suggest setting your photo as the “Featured Image” for your event.

What’s coming next?

  • View events by month and week
  • Recurring events submissions

Examples of Announcements v. Events:

Announcement

  • University/Building Closures
  • Seasonal Hour Updates
  • Call for Research Participants
  • Award Nomination Deadlines
  • Hiring Opportunities
  • Shared Leave
  • Retirement Announcements

Event

  • Seminar/Workshop
  • Field Days
  • Athletic Events
  • Career or Job Fairs
  • Community Service Opportunities
  • Conference or Symposium
  • Fitness Class
  • Exhibit
  • Movie Nights
  • Presentation
  • Performance
  • Open House
  • Social Gatherings
  • Student Tours